Meetings RFP

Your Information

*indicates required field

*First Name

*Title

*Street Address

*City

*Zip/Postal Code

*Phone Number (XXX-XXX-XXXX)

*Email Address

*Last Name

*Company Name

Street Address (cont’d)

*State

Country

*Fax Number (XXX-XXX-XXXX)

How would you prefer we communicate with you?

Phone Fax Email

Meeting Profile

Meeting Name

What are your three most important considerations when selecting a hotel for this meeting?

What are the goals/purposes of this meeting?

Arrival Date

Are these dates flexible?

Yes No

What is your decision date?

Departure Date

Is the pattern flexible?

Yes No

Dates & Room Block

Please indicate your required room block, by day:

	Singles	Doubles	Suites	Total Rooms
Day 1
Day 2
Day 3
Day 4
Day 5

Description of Event/Meal Requirements/Space Requirements

Please tell us about your meeting space requirements by filling in the form below...

Day/Date

Function Time

Description of Event

Setup of Function

Estimated Sq Ft Needed

# of People

...or paste your agenda here:

Other Meeting Needs

Please indicate other needs (Audio Visual Services, Internet connectivity, exhibit space, registration desks, business services, entertainment, floral, themed décor, etc.) here:

Sports and Recreation

Please indicate what type of activities you are planning and the number of attendees expected to participate in each:

	Day 1	Day 2	Day 3	Day 4	Day 5
Golf
Tennis
Spa
Other

Group History

Please enter three properties where this group has met recently.

Property	City	State	Date (mm/dd/yy)	Night Rate